Policy Number:
S-014		Effective Date:
January 2022		Revision Date:
N/A
  1. Guru Nanak Institute of Global Studies (GNI) is a distance (ONLINE) education institute, and Students are expected to familiarize themselves with GNI policies.  
  2. GNI expects its Students to meet and adhere to the Code of Conduct policies, particularly the two policies cited below while completing a program of study at GNI:
    • Academic Integrity and Misconduct Policy 
    • Sexual Misconduct Policy
  3. When in doubt, Students are advised to seek clarification from the Director Human Resources and Internal Affairs (DIRECTOR). Email: gurjitkaur@gurunanakinstitute.ca
  4. Students who violate the Code of Conduct will be subject to the procedures and discipline outlined below, including immediate dismissal from the institution.
  5. Absence from attending a course for three consecutive sessions is a cause for dismissal.
  6. Dismissal Procedure:
    6.1 The course Instructors, staff, or the public may bring concerns relating to Student misconduct. All problems shall be directed to the DIRECTOR. 
    6.2. The DIRECTOR or their designate will arrange to meet with the Student if locally present or on teleconference (e.g., Zoom) or other electronic means (distance Student) to discuss the concern(s) within five (5) business days of receiving the complaint. If the alleged conduct is serious enough that an immediate dismissal may be warranted, the DIRECTOR or designate will meet with the Student as soon as possible.
    6.3. Following the meeting with the Student, the DIRECTOR will investigate and determine whether the concerns are substantiated.
    6.4 Any necessary inquiries or investigations shall be completed within five (5) business days of the initial meeting with the student.
    6.5 Dr. Kamaljit Kaur Sidhu (sea@gurunanakinstitue.ca), the Senior Educational Administrator (SEA) and the DIRECTOR will meet in person (if a Student lives in the lower mainland of British Columbia), or through teleconference (distance Student) and do one of the following:
    6.5.1. Determine that the concern(s) were unsubstantiated; 
    6.5.2. Determine that the concern(s) were substantiated, in whole or in part, and either:
    6.5.2.1 Give the Student a warning setting out the consequences of further misconduct;
    6.5.2.2 Set a probationary period with appropriate conditions; or
    6.5.2.3 Recommend to Gian Singh Sandhu (giansingh@gurunanakinstitute.ca), the President and Chief Executive Officer (CEO) that the Student be dismissed from GNI.
    6.5.3. The DIRECTOR/SEA will prepare a written summary of the determination. A copy of the decision shall be given to the Student, and the original will be placed in the Student’s file.
    6.5.4. If the Student is issued a warning or placed on probation, The DIRECTOR/SEA and the Student will both sign the written warning or probationary conditions, and the Student will be given a copy. The original document will be placed in the Student’s file.
    6.5.5. If the decision is to dismiss the Student, the DIRECTOR/SEA will deliver a dismissal letter and the calculation of refund due to the Student or tuition owing to GNI. 
    6.5.6. If a refund is due to the Student, GNI will ensure that a refund is forwarded to the Student within thirty (30) days of the dismissal.
    6.5.7. If the Student owes tuition or other fees to GNI and refuses to pay, GNI may undertake the collection of the amount due.
  7. Dismissal Procedure for Academic and Non-Academic Reasons
    7.1. Dismissal for Academic Reasons
    7.1.1. Students will typically be dismissed if they do not make adequate academic progress according to the timelines and policies set by their chosen Program ead and/or the SEA. When a Student is dismissed, the academic record will indicate “Dismissed.”
    7.1.2 A dismissed Student in any program will not be eligible to apply for readmission to the institute for at least one year. 
    7.1.3 After one year, Students who have been dismissed from a program may be admitted to the same program provided they meet all admission requirements in effect for that program at the time they apply. 
    7.1.4 Such applications must be accompanied by a statement from the SEA who recommended the dismissal, outlining why the Student was dismissed. 
    7.1.5 Compelling evidence must be presented that a more successful outcome is likely if the Student is readmitted. All cases for readmission must be reviewed and approved by DIRECTOR. 
    7.1.6 Students dismissed from a program more than once are not eligible for admission to any program in the institution.
    7.1.7 A Student must be informed in writing/email by the SEA of unsatisfactory progress and given an opportunity to discuss the matter with the DIRECTOR before any recommendation for dismissal is made to the Chief Executive Officer.
    7.1.8 The academic record will indicate “Dismissed.”
    7.2 Dismissed – Failure to Attend
    7.2.1. A Student who fails to register and/or becomes absent without leave from their program for three or more consecutive lessons may be dismissed from the program. The academic record will indicate “Dismissed – did not register”. 
    7.2.2 The institute will document that an attempt was made to contact. Failure to register for three consecutive weeks may result in the Student being dismissed. 
    7.2.3 The program must first make reasonable attempts to contact the Student by e-mail, telephone, and/or regular mail. If there is no response after repeated attempts, the SEA may recommend that the Student be dismissed. 
    7.2.4 The SEA must submit copies of the written attempts to contact the Student and a memo confirming the non-registration and non-attendance of the Student to the CEO
    7.2.5. The academic record will indicate “Dismissed – Failure to Attend”.
    7.2.6. A Student who does not complete formal dismissal/withdrawal procedures will be liable for all assessed fees until such procedures are completed.
    7.3 Dismissed – for Non-academic Reasons
    7.3.1 GNI reserves the right to dismiss a Student from the program if the SEA, in consultation with the CEO, considers the Student to be unsuited to proceed with the study or practice of the chosen course. Request to dismiss for non-academic reasons would not prevent the Student from immediately applying for entry into the course again.
    7.3.2 The academic record will indicate “Dismissed.”
    7.3.3. Students who have made arrangements to pay fees in instalments and If their account remains outstanding beyond 21 days, the student will be dismissed unless there are extraordinary circumstances.